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Coordinator, Practice Group Billing (Intellectual Property)

Reference #: CBIP_-_02-18-22
Ottawa
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The Ottawa office of Borden Ladner Gervais LLP (BLG), a leading, innovative and client-focused law firm in Canada, is seeking a Coordinator, Practice Group Billing (Intellectual Property).

Purpose of the Role

The Coordinator, Practice Group Billing will be expected to efficiently process pre-bills and final billings for the Intellectual Property Practice Group.

Key Responsibilities

The key responsibilities of this role are:

  • Final billings on a monthly/quarterly or on-request basis, including:
    • Process and edit pre-bills
    • Input changes to pre-bills in IP Progress/CMS
    • Finalize and post pre-bills
    • Prepare final bills for lawyer’s approval
    • Submit final bills to clients or process by E-billing team
  • Transfer and delete time/disbursements according to lawyers' instructions and Firm guidelines/billing procedures
  • Proactively monitor and review billing system to ensure that client data is kept current and accurate
  • Train new hires on billing process and procedures
  • Provide backup to other Practice Group Billing Coordinators as required
  • Other duties as assigned

Key Competencies

  • 3+ years related experience in billing/accounting in a law firm or professional services environment, ideally with some exposure to IP law
  • Understanding of accounting theory
  • Proficient understanding of E-billing technical requirements and processes, and the billing process
  • Ability to work as a team member under minimal supervision
  • Good organization skills and ability to work under time pressure
  • Excellent attention to detail
  • Proficient in Microsoft Office software including Word, Excel, Outlook and Adobe Acrobat
  • Excellent interpersonal and communication skills
  • Proficiency in oral and written bilingualism (French and English) considered an asset
  • Available to work overtime to meet month end and year end deadlines

How to Apply

We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.

At BLG only those BLG members who are fully vaccinated against COVID-19 with a vaccine approved by Health Canada will be permitted to attend a BLG office or event. “Fully vaccinated” means having received the full series (usually 2 doses) of a vaccine approved by Health Canada, with more than 14 days having passed since the second dose was administered. “Attending a BLG office” includes attending social or business gatherings organized by the Firm, with limits on the number of attendees in accordance with public health guidelines. With respect to client meetings, only fully vaccinated members of the Firm can meet in person with clients (others can attend virtually), unless prior authorization has been obtained from BLG and the client. For any BLG member who is not fully vaccinated, and if the Firm requires your attendance in the office to perform your role, you must take a rapid antigen test conducted within the 24 hours prior to your coming to the office, and you must show proof of a negative test result. A new test is required for each day you are physically in the office. Accommodations will be made for valid medical and religious reasons.
Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.

BLG is committed to building and fostering a workplace that is reflective of our communities, where all firm members feel included, valued, and heard. We welcome applications from all qualified candidates but acknowledge the systemic and structural barriers that have, historically, marginalized and barred certain groups from accessing employment opportunities. As part of our commitment to removing barriers to employment, we strongly encourage applications from members of these historically marginalized groups including, but not limited to, Indigenous peoples, racialized individuals, members of the LGBTQ+ community, people with disabilities and women. Accommodations are available, upon request, in all aspects of the recruitment process.

* Please note that relatives of current BLG employees and partners are not eligible for consideration.