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Assistant, Human Resources

Reference #: AHR_-_04-08-22
Vancouver
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The Vancouver office of Borden Ladner Gervais LLP (BLG), a leading, innovative and client-focused law firm in Canada, is seeking an Assistant, Human Resources.

Purpose of the Role

The Assistant, Human Resources will be a member of both the Vancouver Regional Human Resources Team and the National Talent Services team, with the work for the role being evenly divided between those two teams. As a member of the Vancouver Regional Human Resources team, the Human Resources Assistant provides Administrative support to the Vancouver Human Resources team. As a member of National Talent Services team, the Human Resources Assistant will assist in providing analytical, technical & administrative support in relation to Talent management processes, data and documents for all Firm members across all locations.

Key Responsibilities

The key responsibilities of this role are:

Absence Management:

  • Update absence data on HRIS system (Workday)
  • Send communications to employees and managers explaining the relevant policies and confirming entitlement if required
  • Send and receive any required forms from employees
  • Create required letters or documents for certain leave types, e.g. maternity memo, secondment letters
  • File document, e.g. medical
  • Liaise with payroll and benefits where required
  • Vacation tracking to reduce carry over & pay out

Payroll Adjustments and Compliance Reports:

  • Run report to provide adjusted calculations to payroll
  • Compliance course tracking & follow up

Termination and Offboarding:

  • Update termination data in HRIS system (Workday) and other offboarding systems
  • Coordinate Exit interview process and create summary of feedback on a monthly basis to be shared and actioned
  • Send Leaving BLG memo
  • File exit interview note and update exit interview data on HR system (Workday)
  • Create termination letters based on template if required and update info of termination meetings
  • Provide payroll and benefits of any final payments
  • Maintain alumni records

Personal Data Changes and Employee Files:

  • Action some business processes into Workday and update data as required
  • Update data on HR system
  • Create and file transfer letters and/or job change memos if required (based on template)
  • Update other corporate systems to ensure transferred employee is on boarded and off boarded in local offices (e.g. new location ID, etc.)

Performance Management:

  • Initiate email notification from systems to employees and professionals for 3/6 and annual review reminders
  • Assist with the administration of 3/6 Month probation reviews
  • Trigger reminder email of outstanding reviewers
  • Generate progress reports to Regional Talent Managers to follow up

Compensation and Bonus Review:

  • Update new salary data in Workday
  • Create salary letters for Regional Talent Managers
  • Update compensation information in Workday, as required

General Inquiries:

  • Respond to Firm members’ queries on Talent matters, reference to documents and information available
  • Escalate cases to Talent Managers or members of the COE if required
  • Manage queries to ensure responses are provided with agreed timeframe
  • Capture and track in coming work on SharePoint or similar system to build a database that can be used to support future talent planning and focus areas

Employee Relations and Engagement:

  • Support Regional Vancouver employee relations and engagement initiatives

Recruitment:

  • Support Regional Vancouver Human Resources team members with recruitment, for both regional and national recruitment they may be involved with

Other tasks and projects, as assigned

Key Competencies

  • Undergraduate degree/diploma or equivalent skills/experience
  • Working toward CHRP designation or equivalent Human Resources knowledge/experience
  • Good knowledge of Human Resources management processes
  • Proficiency in MS Office computer software (Word, Excel, Outlook) and Adobe
  • Knowledge of Human Resources information systems an asset
  • Ability to communicate effectively and professionally, orally and in writing, with people at all levels
  • Excellent interpersonal skills
  • Ability to produce thorough and accurate work
  • Ability to work independently and take initiative in a team environment
  • Ability to exercise sound judgment and discretion
  • Strong client service orientation
  • Ability to manage multiple priorities in a fast paced environment
  • Excellent attention to detail
  • HR designation considered an asset

How to Apply

We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.

At BLG only those BLG members who are fully vaccinated against COVD-19 with a vaccine approved by Health Canada will be permitted to attend a BLG office or event. “Fully vaccinated” means having received the full series (usually 2 doses) of a vaccine approved by Health Canada, with more than 14 days having passed since the second dose was administered. “Attending a BLG office” includes attending social or business gatherings organized by the Firm, with limits on the number of attendees in accordance with public health guidelines. With respect to client meetings, only fully vaccinated members of the Firm can meet in person with clients (others can attend virtually), unless prior authorization has been obtained from BLG and the client. For any BLG member who is not fully vaccinated, and if the Firm requires your attendance in the office to perform your role, you must take a rapid antigen test conducted within the 24 hours prior to your coming to the office, and you must show proof of a negative test result. A new test is required for each day you are physically in the office. Accommodations will be made for valid medical and religious reasons.

Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.

BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

*Please note that relatives of current BLG employees and partners are not eligible for consideration.